Velocity Technology Partners Blog

Velocity Technology Partners has been serving the Bogart area since 2005, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Syncing Email Across Multiple Devices

Tip of the Week: Syncing Email Across Multiple Devices

It’s true that email is such a common solution that most people don’t think twice about how it works. However, it’s imperative that you at least understand the concept, as it can provide you with a considerable advantage when it comes time to optimize email access on your mobile devices. First, we’ll discuss the ways in which the two major message exchange protocols differ, and then dig into the specifics of why you should choose one over the other.

The first protocol is called POP, or Post Office Protocol. Your imagination might immediately jump to “snail mail,” a common term for sending messages through the traditional postal service. POP works by downloading messages to your device through your installed email client. These messages are then deleted from the email server. This keeps you from downloading the same messages to your other devices. This means that if you wanted to check your email on a desktop, you would then be unable to see the same message on your smartphone.

This is why the preferred method of handling multi-device email is IMAP, or Internet Message Access Protocol. Compared to the way POP handles your email messages, IMAP actually keeps the messages stored live on the email server rather than downloading them directly to the device. Basically, whenever you perform any action with a message in your inbox, you’re performing that message directly on the mail server. Any email clients that you use will see the changes as they happen. Naturally, this is the best way to experience email, as your messages will always be in sync.

Most modern email solutions allow for IMAP, with some going so far as to default to it. Some of the solutions that support IMAP include Google’s Gmail, Microsoft Outlook, Mozilla’s Thunderbird, with Apple’s iCloud mail defaulting to it. Depending on your business’ communication solutions, you’ll want to work with your service provider to ensure that your email access protocol is right for you.

This is especially important if your business requires the use of multiple devices. For example, most employees have at least a smartphone, but they also might have a laptop or tablet that they use for work purposes. If these devices don’t have unified access to company information, you might encounter miscommunications which result in loss of productivity. Therefore, you should take the time to ensure that your business is using email as effectively as possible.

Does your business need assistance with email or integrating it on your staff’s mobile devices? Velocity Technology Partners can help. To learn more, reach out to us at (800) - 983 - 5765.



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, 20 March 2018

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Virtualization Windows NFL eWaste Proactive IT Encryption Internet Tablets Fraud Innovation Privacy Audit Apple Tip of the Week Social Engineering Law Enforcement Automation Softphones Data Gifts BYOD Email Cast Microsoft Office Commerce Operating System Language Browser Charger Data Breach Smartphone Devices Shortcut Communications Content Filtering Tech Support Ciminal Data Storage Storage Internet of Things Blockchain Managed IT Services Microsoft Excel Phishing Sports Software Telephone Systems Travel Gadgets Computer Google Maps VPN Malware WannaCry Google Saving Money Google Docs Patch Management Mobile Device Management Windows 10 Efficiency Word Hosted Solutions Proactive Outlook Updates FAQ Best Practice User Tips Personal Information Server Wireless Technology File Sharing User Error IT support Best Practices Identities Tech Term Specifications Business Management History App Legal IT budget Android iPhone Social Media Business Cortana Data Management Holiday Networking Sync Cloud Computing Business Continuity Microsoft Money Spyware Lifestyle Government Backup Adobe Applications Device Security Passwords Maintenance Antivirus Conferencing OneNote Identity Theft Politics Google Drive Disaster Recovery WiFi Vulnerability Hardware Managed Service Provider Outsourced IT IoT Data Security Screen Mirroring Telephone Congratulations Productivity Technology Wireless Charging Cybersecurity Thank You Licensing Unsupported Software IT Solutions MSP Data Backup IT Management Hackers Mobility intranet Wi-Fi Redundancy Emergency Managed IT Computers Mobile Devices Sales VoIp Websites Work/Life Balance Artificial Intelligence Alert Apps Risk Management Evernote SaaS HBO Virus Data Protection Cloud Update Windows Ink Microsoft Word Hosted Solution Cybercrime Flexibility Excel Workers Comparison Marketing Project Management Office 365 Credit Cards Legislation Security Spam IT Support Retail WIndows Server 2008 Smartphones Small Business Business Computing Chrome Software as a Service Collaboration IT Services Data Loss Data Recovery Two-factor Authentication The Internet of Things Edge Network Security