Velocity Technology Partners Blog

Velocity Technology Partners has been serving the Bogart area since 2005, providing IT Support such as technical helpdesk support, computer support, and consulting to small and medium-sized businesses.

Tip of the Week: Make Sure You'll Be Understood With Microsoft Word

Tip of the Week: Make Sure You'll Be Understood With Microsoft Word

Have you ever been working on writing a blog article or trying your hand at a formal proposal letter and wondered if your writing was appropriate for your audience? You’re not alone. The readability of a document is such a concern for people that Microsoft Word added a feature that will automatically calculate a document’s readability using the Flesch Reading Ease formula and tells approximate reading level using the famous Flesch-Kincaid Grade Level scale.

readability statistics chart
First let’s look at the Flesch Reading Ease Formula. Developed in 1948, the Flesch Reading Ease formula is considered to be the most accurate readability scale in use right now. The formula gives a scale of ease of reading on a scale from 100 or less, 100 being the easiest to read. In this case, the article below has a Flesch Reading Ease Formula of 46.7. This means that it is mid-level difficulty. The Flesch Reading scale also gives an approximate grade level. In this case, the reading level is 10.7, meaning the article is written for an average grade level of between 10th and 1tth grade (based on accepted US school data).

Use Word to Evaluate Document Readability
Most users are familiar with the basic Word functions in Review - Spelling & Grammar checks and Word Count. After checking over the spelling and grammar of the document, it will post your readability statistics. Think of it like an enhanced Word Count full of all the information a writer could want about how their article is shaping up. It’s broken into three sections:

  1. Count - Includes the counts of: Word, Characters, Paragraphs, Sentences
  2. Averages - Sentences per Paragraph, Words per Sentence, Character per Word
  3. Readability - Flesch Reading Ease, Flesch-Kincaid Grade Level, Passive Sentences

To activate the Readability Menu, start by navigating to the Options menu item in Microsoft Word.

microsoft word options

Then, select the Proofing menu item within the Word Options. Scroll down to the option that is labeled ‘When correcting spelling and grammar in Word’ from there, you see a few check boxes. In addition to making sure that ‘Check grammar with spelling’ is checked, you also want to check the box next to the option ‘Show readability statistics’.

proofing options show readability

As with most scales, the Flesch Reading Ease results should be taken with a grain of salt. Using the scale to gauge whether or not your copy is appropriate for your target audience is helpful tool. Would you like to learn more IT tips and tricks? Subscribe to our blog today!



No comments made yet. Be the first to submit a comment
Already Registered? Login Here
Tuesday, 20 March 2018

Captcha Image

Mobile? Grab this Article!

QR-Code dieser Seite

Tag Cloud

Work/Life Balance Artificial Intelligence Specifications Windows 10 File Sharing Wireless Charging Collaboration Apple Backup Vulnerability Software User Tips Cybercrime Business Continuity Google Docs Cortana Automation Saving Money Encryption Virus SaaS Security Screen Mirroring iPhone Emergency Audit Technology Alert Language Tech Term Storage Identities Google Drive Law Enforcement intranet Virtualization Comparison Email Money Best Practice Networking Softphones Internet of Things Proactive Tip of the Week Flexibility Device Security Business Management IoT Evernote Phishing Mobile Device Management Wireless Technology Business Unsupported Software Outsourced IT Business Computing Social Media Updates Devices Applications Communications Computer Managed IT Hosted Solution Shortcut App Smartphones Edge Microsoft WannaCry Update Apps eWaste Personal Information Retail Malware Commerce Blockchain Government NFL Smartphone Thank You Content Filtering Cast Chrome WiFi Conferencing Internet Telephone Two-factor Authentication Proactive IT Mobile Devices Computers Maintenance Software as a Service Server Politics Outlook Cloud Computing Innovation Microsoft Office Gifts Licensing VPN Data Management IT Support Sports IT Solutions Spyware Data Storage Browser Tablets Charger Best Practices Office 365 Wi-Fi Spam Antivirus IT support Small Business Cybersecurity Project Management Privacy IT Services Adobe Ciminal Efficiency Passwords Credit Cards Google Maps Excel Windows Ink Data Protection Legal VoIp Productivity Disaster Recovery User Error Lifestyle Hosted Solutions Marketing Google Fraud OneNote Redundancy Social Engineering The Internet of Things Workers History Sync Data Recovery Android Websites Microsoft Excel Holiday BYOD IT Management Network Security Data Backup Managed Service Provider Data WIndows Server 2008 Word Data Breach Data Security Microsoft Word Travel IT budget Patch Management Mobility Tech Support Cloud Legislation HBO Gadgets MSP Windows Identity Theft Telephone Systems Managed IT Services Risk Management Sales Data Loss Operating System Hardware Hackers FAQ Congratulations